Stall Booking – 2023

Sherfield Fête takes place on our 8.5 acre village green, with ample parking and village amenities nearby. We aim for a traditional village fête atmosphere, with a featured theme each year which informs our choice of lead attractions.

Our aim is to have a wide range of stalls offering goods for sale, amusements, and information. The fête is particularly keen to encourage the presence of small scale independent traders, offering home-made or hand finished craft items of all descriptions. Market traders and car boot type stalls will not be accepted. To avoid competition between stalls we try to limit similar stalls to two. For similar reasons we also limit the number of charity stalls, so to avoid disappointment it is important you submit your request early. Bookings will close between one and two weeks ahead of the event, so please aim to submit your request before the end of May at the latest.

Standard outdoor pitches measure 6m x 4m, and cost £30. Multiple or larger pitches can be made available on request and will be charged proportionately. Local groups (0-5s, Scouts, etc.) and individuals qualify for a reduced pitch fee of £15, and we may also at our discretion reduce or waive pitch fees for charitable or non-profit stalls (e.g. those providing information only). If you would like to be considered for any of these options, please indicate by choosing a relevant stall class, and if necessary explain using the additional information field at the end of the form. Similarly, if you would like your pitch to be in a particular area, or next to another entrant’s, please make this clear on the booking form.

Note that our standard pitches are not available for the sale of food or drink for consumption at the fete. Instead, please request a catering concession by choosing the catering outlet class, and submit the form with details of the nature of your offering. We will contact you to discuss its suitability and to negotiate an appropriate fee.

As usual you are welcome to furnish your pitch with your own gazebo, tables, chairs, etc. as appropriate. You may also hire tables (2m x 1m) through us, for £7.20 (£6+VAT) each, but these must be booked in advance.

Standalone generators are not permitted, for the comfort of other stallholders and visitors. If you need mains electrical power, we can supply one or more sockets to a limited number of pitches. A fee is payable for each socket. To assist us in planning the electrical provision, please let us know what type of equipment you propose to use and how much load (kW) it will generate.

To request your place please complete the form below – required fields are marked with an asterisk. Where relevant, we may need to see your Public Liability Insurance Certificate, Food Hygiene Certificate and/or Risk Assessment, and if this is the case, we will notify you and request copies by email.

Please be sure to read our Terms and Conditions – note particularly the provisions regarding cancellation – and indicate your acceptance on the form.

If we accept your booking request we will calculate the total fee due and contact you with a request for payment by bank transfer.